VENDORS

VENDORS,

The 2021 Region II EMS Directors Association annual conference will be held November 4-5, 2021 at the Park Vista Hotel in Gatlinburg, TN.  As you may recall, the 2020 conference was cancelled due to the COVID-19 pandemic.  The 2021 conference is expected to proceed with observation of any local, state, and federal guidelines in place for COVID-19 at the time of the conference. The 2019 conference saw almost 300 attendees and an additional 35 vendors.  We are planning for similar numbers for the 2021 conference.  Deadline for vendor registration and payment is October 1, 2021 to allow time for appropriate signage and advertising to be printed according to sponsorship.

Vendor Locations:

• Vendors will be set up in 2 large rooms and in the large hallway connecting to the conference area

• Vehicle vendors will be in large exhibit hall (see separate vehicle fee schedule) and in the outside space near the rear hallway doors

  • Indoor vehicle display space limited to 8 vehicles (ambulances preferred)

  • Indoor spaces (1 per vendor) are committed to vendors that send in their registration with payment in order received.

  • If the 8 indoor spaces are not confirmed by October 1, the remaining spaces will be made available and will require an additional fee; if one vendor requests display of more than one vehicle an additional fee will also be required.

  • Region II EMS Directors Association will have the final say as to the appropriateness of any vehicle.

Vendor set-up:

• Wednesday, November 3, set-up will be available 5:00pm to 7:00pm

• Thursday, November 4, set-up will be available beginning at 6:30am

Vendor space cost:

• Each space is $400 – includes 1 table, electrical available

• Additional tables available for $50/each

• Please limit vendor space to one (1) vendor per space

• Gold and Silver sponsorships are available and include additional benefits as listed on sponsorship page

• Vehicle space indoor exhibit hall $1000.

Vendor registration for the conference is available via the attached form or register online at: https://www.r2ems.com/conference

A limited number of guest rooms are available at the Park Vista for vendors and is at the vendor representative’s expense.  Early hotel registration is strongly suggested.  You may contact the Park Vista at (865) 436-9211.  Be sure to mention you will be there for the Region II EMS Directors Association to receive the special conference room rate. Use code RE2.

Please feel free to contact me for any further questions or information or visit https://www.r2ems.com.  We look forward to your participation and appreciate your continued support of the Region II EMS Directors Association.

Tim Taylor, Vendor Coordinator

Cell: 865-254-0711

Email: JTaylor@utmck.edu

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VENDOR SPONSORSHIPS 2021

GOLD SPONSOR - $1000

• Preferred exhibit space in the vendor area

• Invitation to attend all Region II Directors Association meetings during the following year

• Listing on association’s website as Gold Sponsor

• Company link on the association’s website

• Recognition during the conference awards banquet

SILVER SPONSOR - $600

• Exhibit space at the conference

• Invitation to attend all Region II Directors Association meetings during the following year

• Listing on association’s website as Silver Sponsor

• Recognition during the conference awards banquet

INDOOR VEHICLE EXHIBIT HALL - $1000 (limited to 8 total vendors; ambulances preferred)

• $1000 for indoor exhibit hall space (per vehicle)

• $400 for outdoor exhibit space (per vehicle)

• Gold Sponsor benefits (as listed above)